We believe that successful, profitable partnerships are built on crystal-clear expectations. Our straightforward agreement outlines exactly what deliverables you will receive, the timeline we will meet, and how your proprietary pricing data will be secured. Additionally, as a fully insured firm, our comprehensive Professional Liability (E&O) coverage requires a formal written contract to be in place for every project we take on. This ensures that both your business and our estimating team are fully protected from the moment we start reviewing your plans.

We build precise, customized bids using your specific operational data. We integrate your custom labor rates, vendor material costs, and equipment capabilities into our takeoffs/bids to ensure the estimate reflects your actual costs.

If you don't have those exact numbers dialed in yet, we have the industry experience to help you establish them.

You are always welcome to provide a list of your preferred vendors, or we can source them for you. We highly recommend allowing us to contact vendors directly on your behalf during the estimating process. This allows us to secure the most accurate, up-to-date material costs immediately so we can keep your bid moving. However, if you prefer that we do not contact vendors directly, simply let us know before we begin!

When we perform an earthwork or utility takeoff, you receive the hard data you need to build your own bid. This typically includes a clear, organized report of all precise material quantities (cubic yards of cut/fill, linear feet of pipe, tons of aggregate, etc.), along with color-coded cut and fill maps or visual reports generated directly from our industry-standard software.

Starting with the site plans you provide, we generate the precise takeoff data and build it into a complete, ready-to-review financial (bid) package. We apply your specific crew rates, equipment costs, and vendor pricing directly to those quantities. You receive a fully organized, mathematically sound estimate that is ready for your final review and submission.

We are working on this, but have someone to help you until we are ready.

Yes! If your field crews utilize GPS machine control for their excavators or dozers, we can take the digitized linework from our takeoff phase and build a highly accurate 3D surface model for your specific equipment.

We tailor our deliverables to fit your workflow. Typically, we provide clean, easy-to-read PDF reports for quick review, alongside the raw Excel files or software exports (such as B2W files) so you can seamlessly plug the data into your own systems.

We continuously monitor the market to ensure we are using the most efficient, accurate tools available. Our estimates and models are built using the exact same industry-standard software that top contractors rely on, including Earthworks, Carlson Construction, and B2W (Bid2Win).

Absolutely. We know your vendor pricing, labor rates, and bidding strategies are your competitive advantage. We treat your proprietary business data with the highest level of security and strict confidentiality, and we carry comprehensive Cyber Liability insurance to ensure your information is fully protected.

Yes. YOU MUST SIGN OUR CUSTOMER/MASTER SERVICE AGREEMENT. MY Estimating LLC is a fully insured consulting firm. We carry comprehensive General Liability, Professional Liability (Errors & Omissions), and Cyber Liability coverage, so you can confidently bid on your largest projects knowing your business is protected.

We believe in clear expectations from day one. Every client signs a straightforward agreement before we begin. Once that is in place, simply send us your project plans, and we will establish a clear timeline and maintain constant communication until the final bid is ready.